Payments & Cancelation

Kenes Multisite 2 Sites > WCN 2025 > Payments & Cancelation

SUPPORTERS

Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form, the organizer will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.

EXHIBITORS

Once a signed Booking Form is received, a confirmation of the exhibition will be e-mailed to you with an accompanying invoice.
Terms and Conditions of Supporter are included in this Online Prospectus and will be included in the Supporter agreement.

INSERT AND DISPLAY MATERIALS

Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.
​In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.

PAYMENT TERMS & METHODS

The Organizers shall retain:
  • 10% of the Sponsorship Amount if the cancellation/reduction is made before 14/02/2025 inclusive.
  • 50% of the Sponsorship Amount if the cancellation/ reduction is made between 15/02/2025 and 13/06/2025 inclusive.
  • 100% of the Sponsorship Amount if the cancellation/ reduction is made after – 14/06/2025.

Terms of payment:

  • 60% upon receipt of the Sponsorship agreement and first invoice
  • 40% by 16/04/2025 (100% afterwards)

All payments must be received before the start date of Congress. Should the Exhibitor fail to complete payments prior to the commencement of the Congress, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.

Option 1: Payment by check ($).
Please make checks payable to:
Kenes International Organizers of Conferences Ltd – WCN 2025 

Option 2: Payment by Bank Transfer ($).
Please make drafts payable to:
Kenes International Organizers of Conferences Ltd – WCN 2025

Option 3: Payment by Credit Card (4% surcharge applies)

All bank charges are the responsibility of the payer.

​CANCELLATION / MODIFICATION POLICY

Cancellation or modification of support items must be made in writing to the Support & Exhibition Sales Department:

Mr. Sherwin Gentle, sgentle@kenes.com

Kenes International

Rue François-Versonnex 7

CH 1207 Geneva, Switzerland